Find a calculator ↗Cleaning Contract Price Calculator
Estimate a monthly cleaning contract price from labor, supplies, overhead, and your target margin. See the cost per visit and the revenue needed to cover the entered expenses.
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What is this cleaning contract price calculator?
A cleaning contract price calculator converts expected service costs into a price that reaches a chosen margin. It helps a commercial cleaning business understand the relationship between job scope, visit frequency, labor cost, and the contract revenue required.
How to use the calculator
Enter total person-hours per visit and a loaded hourly labor cost. Add monthly visits, supplies per visit, and allocated monthly overhead. Choose your target margin. Review the service scope carefully before using the result in a proposal.
Check the input assumptions
Review the help text beneath each field before calculating. Enter amounts in US dollars where shown and use consistent units. Change one assumption at a time to understand which inputs affect your result.
Formula and worked example
Example calculation
Five person-hours at $25 plus $12 of supplies cost $137 per visit. Twenty visits cost $2,740. Add $500 overhead for $3,240 monthly cost. A 25% margin requires a $4,320 monthly price, or $216 per visit, leaving $1,080 after entered costs.
These numbers illustrate the calculation; they are not recommended rates or industry benchmarks.
How to interpret your result
Use the price as a cost-based starting point. Test extra labor time, higher supply costs, or fewer monthly visits. Confirm that the scope, service quality, payment terms, and local market can support the proposed price.
What the estimate leaves out
Profit here is after entered costs only. Travel, insurance, equipment replacement, financing, taxes, and unallocated company overhead are excluded unless you include them in the appropriate input. The tool does not determine a market rate or guarantee a margin.
Frequently asked questions
Is margin the same as markup?
No. Margin divides profit by price; markup divides profit by cost. A 25% markup on $100 cost gives a $125 price and a 20% margin. This tool uses margin.
Should I enter hours for one worker or the whole crew?
Enter combined person-hours. If two workers each spend 2.5 hours at a visit, enter five hours, not 2.5.
What belongs in loaded labor cost?
Use a consistent employment cost that includes the employer expenses relevant to your budget. Do not add the same labor-related costs again in overhead.
Can I use the result for a one-time job?
Set visits to one and allocate only the overhead relevant to that job. Read the monthly labels as the single planning period, or prepare a separate project estimate.
Why must the target margin be below 100%?
With positive costs, a 100% margin cannot be reached at a finite price. The formula divides by one minus the margin, so the tool limits the input to below 100%.
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